MINUTES OF EXTRAORDINARY GENERAL MEETING
of Tollerton Playgroup (‘The Charity’)held at The Air Hostess, Burnside Grove, Tollerton at 2pm 5th October 2018
Committee: Tracey Owen, Carly Hood, Cassie Chilton, Jean Gowen, Fiona Lamb, Natalie Sumner, Jennie Crabot, Julia Place.
Parents: Rebecca Snell, Amber Lipton.
Committee Members: Adele Cutler, Hattie Phillips.
Parents: Lisa Summers, Gareth Summers, Emma Doyle, Rebecca Dunthorne.
1. Welcome and apologies
The Chair opened the meeting by welcoming those present and reading the apologies of those unable to attend. The Chair announced that a quorum was present for the meeting.
2. Minutes of previous meeting
The Chair asked that the minutes of the previous meeting (22nd May 2018), circulated with the agenda, be taken as read and signed as an accurate record of the meeting. This was passed by a majority of the members.
3. Specific proposals
After discussion of the advantages and implications of the proposal for The Charity to change its legal structure to become a charitable incorporated organisation (CIO), the following resolutions were duly proposed, put to the vote and approved by all committee members and declared so passed by the chair.
(1) Changing to a CIO
THAT the members hereby resolve that it is in the interests of the Charity to change from an unincorporated charity to a charitable incorporated organisation (CIO).
(2) Adoption of the Model CIO Constitution for Childcare Providers 2013 THAT the Model CIO Constitution for Childcare Providers 2013 (as attached) be approved to become the governing document of the charitable incorporated organisation.
(3) Appointment of Trustees
THAT, those persons who are currently trustees of the Charity be appointed to become the first trustees of the charitable incorporated organisation.
(4) Registration of the CIO
THAT the trustees are hereby authorised and directed to take the necessary steps to register a charitable incorporated organisation using the Model CIO Constitution for Childcare Providers 2013.
(5) Calling an EGM to Dissolve the Charity and Transfer of Assets to the CIO
THAT, upon the registration of the charitable incorporated organisation, the trustees are hereby authorised and directed to convene an Extraordinary General Meeting of the Charity for the purpose of considering a resolution to dissolve the Charity and to transfer the entire undertaking of the Charity into the new charitable incorporated organisation, subject to first obtaining the consent of the Pre-school Learning Alliance.
4. Any other business
There being no further business the chair declared the meeting concluded.
Chair signature: Clare Farley
Date: 5th October 2018